School of Education and Human Sciences Code
- Constituencies
- Faculty. Faculty are those persons who have tenure, are on a tenure track, are teaching professors or professors of practice, and multi-terms lectures in the School of Education and Human Sciences.
- Staff. Staff are those classified and unclassified non-student employees of the School who are not identified as faculty.
- Administration
- Dean as Chief Executive Officer. The Dean is the Chief Executive Officer of the School.
The Dean's responsibilities shall include, without limitation:- Exercising the functions assigned by the Kansas Board of Regents, the Chancellor, and the Provost; including financial, personnel and Administrative responsibilities
- Acting as Presiding Officer of Assembly meetings and calling and preparing the agenda for Assembly meetings;
- Carry out the policies and regulations for the School;
- Recommending appropriate initial licensure endorsements and renewals;
- Monitoring and evaluating program performance;
- Updating the Assembly regarding administrative and policy matters, and;
- Appointing temporary groups such as ad hoc committees and task forces designed to advance the School's mission and promote the School's programs.
- Other Administrative Officers. The Dean may appoint and remove other administrative officers such as associate deans, assistant deans, directors, and other staff as the Dean deems appropriate and may delegate to them such responsibilities and authority as the Dean deems appropriate.
- Dean as Chief Executive Officer. The Dean is the Chief Executive Officer of the School.
- Students. A student is any person enrolled in a School program.
- Governance within the School.
- The School Assembly. The Assembly is the forum for sharing information, professional development discussing school policies, and reviewing or appealing policies passed by the Committee on Academic Programs and Curriculum (CAPC, see III.E). It shall have authority to determine the School mission, review and discuss policies being considered by CAPC or other SOEHS policy-making bodies, and determine all policies not under the jurisdiction of CAPC. Any major policies not covered by other standing committees shall be discussed at assembly and brought to an electronic vote.
- Membership in Assembly and voting rights
- Faculty. Each person who qualifies as a member of the faculty shall be a member of the Assembly and shall have full voting rights.
- Other Voting Members. Any person who has at least a half-time staff or instructional appointment in the School may vote on all items except for those pertaining to promotion and tenure. A half-time instructional appointment is one in which the equivalent of 20 hours per week is devoted to teaching, supervising practica, and/or advising students.
- Students. Students who serve on a standing committee shall be eligible to vote on that School standing committees.
- Meetings/Quorum
- Mandatory Meetings. The Assembly shall meet at least once in the fall semester and once in the spring semester of each academic year. Normally, no meetings shall be held outside the fall and spring academic calendars. However, in case an actions is required, an emergency meeting will be called that will be administered in person and/or remotely.
- The Dean, as Presiding Officer of the Assembly, shall prepare and distribute the agenda for each meeting of the Assembly.
- Voting
- Methods
- By sending all electronic votes to the Executive Associate of the Dean.
- Required number of votes for action
- Ordinary Majority. An ordinary majority shall be any number of votes over 50% of the ballots cast.
- Methods
- Officers; Parliamentary Rules of Procedures.
- Presiding Officer. The Presiding Officer of the Assembly shall be the Dean or, in the Dean’s absence, a faculty member delegated by the Dean.
- Records
- Maintenance. The Dean shall maintain up-to-date copies of the School Code, minutes and other records of Assembly proceedings and of all standing committees and other committees, task forces, work groups, and similar sub-units of the School, and Advisory Councils, in the Dean’s Office or in some other central location subject to the Dean's control.
- Open Records and Exceptions. With the exception of confidential materials, minutes and records shall be open to faculty and students.
- Confidential Materials. The Dean shall maintain confidential materials in a secure location in the Office of the Dean or designated area.
- Duration for Record-Keeping. The Dean shall maintain all such records for at least five (5) years after the date of the action or meeting to which they relate and thereafter shall deposit them in the University archives.
- Dissemination. The Dean shall give access to records on the S drive through the Executive Associate to the Dean.
- Organization of School of Education and Human Sciences
- General Structure. The School of Education and Human Sciences shall be composed of departments, centers, and institutions.
- Departments
- Definition and Duties of Departments. Departments are budgeted administrative entities. The faculty members of each department shall be responsible for the scholarship, teaching, and service activities of the department.
- Departmental Chairs. Departments shall operate under the collegial leadership and administration of a chair who shall be responsible for the following:
- Planning, implementing and evaluating the policies, programs and activities of the department;
- Administering the department budget;
- Recruiting personnel;
- Evaluating faculty and staff in accordance with department, School, and University policies and procedures;
- Initiating promotion, tenure, and sabbatical reviews;
- Representing the department to the Dean, to other departments, to the School, to the University, and to external agencies to facilitate the accomplishment of department and School goals.
- Centers and Institutes
- Centers and institutes shall be units affiliated with the School of Education and Human Sciences that engage in research and other activities related to the School's Mission. Each center and institute shall have a mission that is consistent with the mission of the School of Education and Human Sciences. They shall be created with the approval of appropriate university and or School officials. Normally they shall be funded from sources external to the School. The principal investigator, director, or other chief administrative officer of each center meets with the Dean annually to report goals and accomplishments. If no time is set for the filing of an annual report with the external funding agency, the Dean shall set the time for the filing of the annual report to the Dean.
- Standing Committees
- List of Standing Committees and General Powers and Responsibilities. The standing committees shall include the following:
Committee on Academic Programs and Curriculum
Teacher Education Committee
Graduate Studies Advisory Committee
Personnel Committee
Scholarship Committee
Faculty Awards Committees
Grievance Committee
Impact and Belonging Committee - Membership. Membership on standing committees shall be limited to School staff, faculty and student representatives as respectively set forth in Article I, Sections A, B, and D, and as further set forth below with respect to each of the standing committees.
- Selection. Members of standing committees shall be selected each spring or summer semester for the following academic year. Depending on the committee in question, members shall be appointed by their respective Chairs.
- General Authority of Standing Committees. Within its charge as described in this School Code, each standing committee shall have the authority to transact business on behalf of the School with approval of the Dean and to share information with and make recommendations to the Assembly or the Dean.
- Creation and Dissolution. Standing committees shall serve at the discretion of the Dean and may be created or dissolved by action of two-thirds of the Assembly members by electronic vote.
- Reporting to Dean. Standing committees may be asked to send a report on annual progress.
- List of Standing Committees and General Powers and Responsibilities. The standing committees shall include the following:
- Committee on Academic Programs and Curriculum (CAPC)
- Jurisdiction and Authority. CAPC shall have plenary jurisdiction over all decisions related to graduate and undergraduate programs, including the following:
- Review and take such action as the Committee determines to be appropriate with respect to all proposals, whether initiated by a department or dean, to create, amend, or eliminate undergraduate or graduate programs, including majors or concentrations within existing programs;
- Review and take such action as the Committee determines to be appropriate regarding all proposals for new undergraduate and graduate courses and changes to existing courses, including changes in title, description and prerequisites;
- Review and take such action as the Committee determines to be appropriate regarding department and school-wide undergraduate and graduate courses;
- Engage in other activities as necessary to promote undergraduate and graduate education in the School;
- Review CAPC Operating Procedures every two years, if not more frequently, in consultation with the Administrative Council and faculty.
- The Committee shall have authority to make decisions after careful and thorough consideration of proposals as outlined in Operating Procedures for the Curriculum and Academic Policies Committee and present its decisions to the to the faculty and staff. Faculty and staff shall have the right to request review of decisions of CAPC according to process outlined below.
- Request for review of decisions: The Committee shall announce its decisions electronically. From the day of announcement, eligible voting faculty members have 10 academic days to request that CAPC review its actions. Petitions for review shall be sent to the chair of CAPC. The chair of CAPC and Dean will consult to determine if a review is necessary. Faculty are those persons who have tenure, are on a tenure track, are teaching professors or professors of practice, and multi-terms lectures in the School of Education and Human Sciences.
- Membership
- The Committee shall consist of:
- One faculty voting member from each academic department elected by their respective department to serve for a three-year term;
- Each academic department shall appoint an alternate member to serve concurrently with the departmental representative and vote in the absence of the regularly elected representative (even if both faculty attend, the department only gets one vote);
- One undergraduate student representative nominated by the Associate Dean of Undergraduate Programs.
- One graduate student member nominated by the Associate Dean of Graduate Programs. The graduate student membership shall rotate among the five departments with students serving a one-year term;
- The Associate Dean for Graduate Programs, ex officio;
- The Associate Dean for Undergraduate Programs; ex officio
- The Assistant Dean for Student Success, ex officio
- Other faculty or staff may be consulted and invited to attend meetings as necessary to result in fully informed decisions that comply with University policy.
- The Committee shall consist of:
- Chairs
- The Committee shall be chaired by a faculty member elected by the Committee. The chair shall be appointed according to the School Code.
- Jurisdiction and Authority. CAPC shall have plenary jurisdiction over all decisions related to graduate and undergraduate programs, including the following:
- Teacher Education Committee (TEC)
- Jurisdiction and Authority. The Committee shall have jurisdiction over decisions related to undergraduate and graduate educator preparation programs, including but not limited to the specific functions set out in number 5 below.
- Relationship with Dean and Departments. The Dean and the Dean’s administrative representatives and the chairs of each department may request the Committee to consider any proposals related to the Committee’s jurisdiction, including proposals to add to, amend, delete from, or otherwise affect those matters within the Committee’s jurisdiction.
- Membership. The Committee shall consist of eight faculty members from the School of Education and Human Sciences, a faculty member representative from Music Education and Visual Art Education, the Director of the Professional Development Schools Alliance, and two students, one graduate and one undergraduate. The CAEP coordinator and the Assessment Coordinator will serve as ex-officio members of the committee. The Department of Curriculum and Teaching shall appoint three faculty members, the Special Education Department shall appoint two faculty members, and the other three departments shall appoint one faculty member each. Student representatives shall be selected by the Administrative Council. The Associate Dean for Teacher Education and Undergraduate Programs shall serve as the non-voting Chair of the Committee and shall serve as the liaison to CAPC.
- Terms of Membership. SOEHS faculty members shall serve for terms of three (3) years. Student representatives, as well as the representatives from Music, PDS, and Visual Arts, shall serve one-year terms, which may be renewable.
- Specific Functions. The Committee shall:
- Review and take such action as the Committee determines to be appropriate with respect to all proposals, whether initiated by a department of the Dean, to create, amend, or eliminate any educator preparation program, including majors, minors, concentrations, or endorsement only options within existing programs;
- Review and take such action as the Committee determines to be appropriate regarding all proposals for new teacher education undergraduate courses, new educator preparation graduate courses, and changes to existing courses, including changes in title, description, and prerequisites prior to submission to the CAPC;
- Review and take such action as the Committee determines to be appropriate regarding all department and School-wide required teacher education undergraduate courses and educator preparation graduate courses;
- Establish policies and procedures for monitoring the quality of educator preparation programs and their compliance with University and School requirements and standards;
- Consult with the Teacher Education Advisory Council on programs matters;
- Establish policies and procedures for collaborating with the Dean and Associate Dean for Teacher Education and Undergraduate Programs with respect to student petitions, scheduling of teacher education undergraduate courses, and collecting such data from students as may be requested by the Committee or requested or required by the Dean or other appropriate authority within the University or the Board of Regents;
- Engage in other activities as necessary to promote teacher education in the School.
- Educator Preparation Program Advisory Council.
The Education Preparation Advisory Committee (EPPAC) coordinates collaboration and participation of faculty and other personnel in Departments within the School and across the University that (1) contribute to any Educator Preparation Program, and/or (2) provide service and support to P-12 schools.- Membership: Each Educator Preparation Program area and related programs shall appoint one representative such as the faculty program leader, including program areas in SOEHS, CLAS, and Music. The Associate Dean for Teacher Education and Undergraduate Programs, the Associate Dean for Graduate Studies and Research, and the SOEHS Assessment Coordinator will serve as ex-officio. The SOEHS Accreditation Coordinator will serve as chair for the advisory council.
- Term of membership: membership shall be for three-year terms, with one third (1/3) of the council re-appointed each year on a rotating basis if possible.
- Graduate Studies Advisory Committee.
- Jurisdiction and Authority. The Committee may consider and offer recommendations to Committee on Academic Program and Curriculum (CAPC) regarding graduate program-related programmatic and curricular proposals. The Committee may also initiate and propose to CAPC proposals regarding school-wide policy relating to graduate programs and graduate study.
- Relationship with Dean and Departments. The Dean and the Dean's administrative representatives and the chairs of each department may request the Committee to consider any or all proposals related to the Committee's jurisdiction.
- Membership. The Committee shall consist of five tenure-track faculty members and two graduate students. Each department shall designate a coordinator of graduate studies to serve as member of the Committee. The graduate student membership shall be selected by the Administrative Council. The Associate Dean for Graduate Programs and Research shall serve as a non-voting Chair of the Committee.
- Terms of Membership. Faculty members shall serve for terms of three (3) years. Two faculty members shall be selected each year. Student representatives on the Committee shall serve one-year renewable terms.
- Specific Functions. The Committee shall:
- Review, discuss, and take such action as the Committee determines to be appropriate with respect to all proposals regarding graduate programs;
- Advise the Associate Dean for Graduate Programs and Research on issues and concerns regarding graduate programs and policies in the School;
- Establish school-wide policies and criteria for awarding and reviewing doctoral chairing privileges, appointments to the graduate faculty, and external members on doctoral examination committees;
- Establish policies and procedures for monitoring the quality of graduate programs and their compliance with University and School requirements and standards;
- Establish policies and procedures for collaborating with the Dean and Associate Dean for Graduate Programs and Research with respect to student petitions, scheduling of graduate courses, and collecting such data from students as may be requested by the Committee or requested or required by the Dean or other appropriate authority within the University or the Board of Regents, and;
- Engage in other activities as necessary to promote graduate education in the School.
- Personnel Committee
- Membership. The Committee shall consist of seven (7) tenured faculty members, including one chosen by each department and two tenured full professors elected by the Administrative Council. Each department shall nominate one faculty member for the at-large elections. The members of the Committee shall elect a chair each year, preferably from among those members with the longest periods of service on the Committee.
- Terms of Membership. Members shall serve for three-year, staggered terms.
- Specific Functions. The Personnel Committee shall:
- Review and recommend faculty for promotion and/or tenure;
- Review faculty progress towards tenure review;
- Review and recommend faculty for sabbatical leaves, and;
- Review and recommend policy concerning mid-probationary status, faculty promotion and tenure and sabbatical leave.
- Scholarship Committee
- Membership. The Committee shall consist of two faculty members from each department. Each department shall determine its own procedures for identifying its representatives on the Committee. The Dean shall appoint a member of the Dean's administrative staff to serve as a non-voting administrative liaison between the Committee and the Dean.
- Terms of Membership. Members shall serve for three-year rotating terms.
- Specific Functions. The Scholarship Committee shall:
- Develop policies for the administration and allocation of scholarships, publicize information and application deadlines, review applications for, and make awards for scholarships to SOEHS students;
- Assist in hosting the Donor Scholarship luncheon for all the School's donor scholarship recipients;
- Monitor awards to ensure concurrence with University-donor agreements, and:
- Develop long range plans to guide fundraisers in identifying the areas of greatest need for donor scholarships.
- Faculty Awards Committees
There will be five standing Awards Committees whose eligibility is determined by Admin Council.- Research Awards Committee (and Promising Scholar Award)
- Membership: five members - the winners from the prior year, two department chairs appointed by the Dean, and the Assoc. Dean for Research and Graduate Education (will serve as chair)
- Specific functions: Make two awards – Faculty Achievement Award for Research (tenured faculty member), Promising Scholar Award (non-tenured faculty member).
- Teaching Awards Committee
- Membership: five members - the Budig Award winner from prior year, two department chairs appointed by the Dean, and the Associate Dean for Undergraduate Programs (will serve as chair)
- Specific functions: Make two awards – The Budig Professorship in Education and the SOEHS Teaching Award.
- Service Award Committee
- Membership: five members - the winners for the past two years, two department chairs appointed by the Dean, and the Assistant Dean (will serve as chair)
- Specific functions: Make one award - the Faculty Achievement Award for Service.
- Budig Writing Professorship Committee (meets every other year)
- Membership: five members – four department chairs (appointed by the Dean), the previous winner of the Writing Award, and Associate Dean for Research and Graduate Programs – will review and make the decision regarding Budig Writing Professorship Award every other year. One Department Chair will be assigned as chair.
- Specific functions: Make one award – The Budig Writing Professorship.
- Distinguished Alumni, Friend of Education, and Bob Frederick Award (these are three (3) distinct awards)
- Membership: Administrative Council and the nominations are made by each department.
- The Impact and Belonging Award
- Awarded by the I&B committee.
- Leonora Barker Staff Achievement Award
- Membership: three members selected from the past five years’ winners – the Assistant Dean will convene the committee.
- Other school wide awards determined by department Chairs and Administrative Council.
- Research Awards Committee (and Promising Scholar Award)
- Grievance Committee
- Regular Membership. The Committee shall consist of one faculty member selected by each department. The Dean shall appoint a member of the Dean's administrative staff to serve as a non-voting administrative liaison and one student. The Committee shall choose a Chair from among its members each year.
- Special Membership. If a grievance is filed by a member of the professional staff or a classified employee, a representative from the affected group chosen by the committee shall be added to the committee for the period of that review.
- Terms of Faculty Membership. Faculty members shall serve for two (2) years. Two faculty members shall be elected each year. The student representative shall be selected annually.
- Conduct of Business. The Committee shall conduct its business in accord with the provisions of Article 12 of the University Senate Code and Articles 5 and 6 of the University Senate Rules and Regulations and any or all amendments or reauthorizations thereto.
- Specific Functions. The Grievance Committee shall review grievances and recommend to the Dean actions for the resolution of grievances filed within the School of Education and Human Sciences.
- The Committee of Impact and Belonging (I&B)
- Membership. Each department shall select one faculty member and the School of Education and Human Sciences student organization shall select one student to serve on the Council. Faculty members shall be selected for two-year terms; the student representative on the Council shall serve a one-year term, which may be renewable. The Dean shall appoint a member of the Dean's administrative staff to serve as a non-voting administrative liaison between the Committee and the Dean. The Assistant Dean will convene the initial meeting and a Chair shall be elected by the membership of the Council. The Council shall report directly to the Dean.
- Duties. The Council shall:
- Leads I&B school related professional development opportunities;
- Serves as advisors to the Dean and Administrative Council regarding I&B policies and procedures;
- Evaluate the School’s recruitment efforts and make recommendations;
- Serve as a liaison between the School and other campus offices involved in I&B efforts;
- Evaluate existing retention efforts and make recommendations for improvement.
- Decides on the recipient of the I&B award.
- Advisory Councils and Committees
- Membership, Charge, and General Duties. Advisory Councils shall consist of faculty representatives from affected departments and may include students from the School and representatives from outside the School of Education and Human Sciences. Councils shall receive a written charge from the Dean, develop written .
- Administrative Council. The Administrative Council shall be chaired by the Dean and shall consist of the chair of each department, the associate and assistant deans, the budget director, and other individuals designated by the Dean. This Council shall advise the Dean with respect to matters affecting budget, curriculum, programs, staffing, and other policies. Individual chairs shall act as liaisons to departments and as departmental advocates.
- Educator Preparation Program Advisory Council.
The Education Preparation Advisory Committee (EPPAC) coordinates collaboration and participation of faculty and other personnel in Departments within the School and across the University that (1) contribute to any Educator Preparation Program, and/or (2) provide service and support to P-12 schools.- Membership: Each Educator Preparation Program area and related programs shall appoint one representative, including program areas in SOEHS, CLAS, and Music. The Associate Dean for Teacher Education and Undergraduate Programs, the Associate Dean for Graduate Studies and Research, and the SOEHS Assessment Coordinator will serve as ex-officio. The CAEP will serve as chair for the advisory council.
- Term of membership: membership shall be for three-year terms, with one third (1/3) of the council re-appointed each year on a rotating basis.
- Duties: the EPPAC will:
- Collaborate with the School to strength Educator Preparation Programs and University service to and support of P-12 schools.
- Share information with the University and the community at large about educator preparation programs and about service and support of P-12 schools.
- Review summaries of assessment reports about the quality of the educator preparation programs and identify actions for CPPAC
- Encourage and support the implementation of activities, including the annual assessment of outcomes within all departments that contribute to the education preparation programs as well as the service and support of P-12 schools.
- Report annually on the activities of the Council and appropriate constituents.
- Meetings: the EPPAC shall meet one (1) time per year or more often as needed.
- Superintendents' Circle.
The Superintendents' Circle shall serve as an advisory council to the Deans and Department Chairs. The Dean shall serve as Chair of the Circle, which shall consist of representatives from all the school districts where the school places students for field experiences, student teaching, internships, practica, and others designated by the Dean. The Circle shall advise the Dean and other School administrators on educational issues and offer suggestions relative to possible collaborative initiatives, such as professional development activities. - Professional Development Schools Alliance Executive Council.
- Membership. Membership shall be determined according to provisions of the Council's Charter, which the Associate Dean for Teacher Education and Undergraduate Programs shall maintain and make available for inspection in the Dean's office.
- Duties. The Council shall:
- Support and provide guidance to the professional development schools;
- Expand the quantity and quality of collaborative work among professional development schools and faculty and students of the School;
- Review and recommend renewal of current programs and potential new PDS sites in collaboration with the Office of the Dean;
- Recommend ways to extend the professional development school experiences for faculty and students in the School of Education and Human Sciences, and;
- Seek external funding opportunities to support PDS at the University of Kansas.
- National Advisory Board. A group of alumni and friends who serve in an advisory role to the Dean supporting issues including alumni relations, fundraising, supporting SOEHS events, curricular and other professional issues. The board is governed by a separate set of bylaws and typically meets twice each academic year.
- Other Standing Committees as Appointed by Dean
- Student Organizations.
Student Advisory Board (SAB) facilitates communication between SOEHS undergraduate students, faculty, and staff, and promotes and enhances student programs and services. Members of the SOEHS-SAB are selected through a brief application and interview process. This group meets monthly to share their experiences and provide suggestions regarding involvement opportunities, policies, courses, degree requirements, and more. Students must be in the SOEHS and an undergraduate.
- Procedures
- Incorporation of University Policies. All policies of the University that apply to the School of Education and Human Sciences shall be incorporated herewith.
- Conflict of Policies. If there is a conflict between the policies of the University and the policies set out in this Code, the policies of the University shall govern and prevail.
Adopted April 19, 2002
Revised August 22, 2003
Revised October 31, 2003
Revised August 20, 2004
Revised May, 2006
Revised September 2013
Revised September 2025